Frequently Asked Questions
I. PERSPECTIVE IFS STUDENTS
II. ENROLLED IFS STUDENTS
III. STUDENT TIME-TO-TRAIN
IV. FINISHING A STUDENT
V. WEB-SITE CONCERNS
VI. PILOT SCHOOLS
I. PERSPECTIVE IFS STUDENTS
Is the Navy's IFS program open to all branches of service?
No, the Navy's IFS program is only for USN, USMC and USCG service.
 
Who is eligible?
Eligible students must be aviation service selected or a first-class midshipman who has been carefully selected. Both must be qualified through ASTB, Physical Fitness Assessment (PFA), swim, anthropometrical, medical screens. Students with pending waiver(s) are not eligible until final disposition.
 
All prospective IFS students who either already hold a recreational or private pilot certificate (or higher) or have completed a solo cross-country flight in a civilian aircraft are not eligible to enroll in the IFS program; such students have already met program completion requirements. If a student holds or has held a Student Pilot Certificate, the IFS Program office requires a copy of the student's log book and both sides of the Student Pilot Certificate before the student can be placed in an eligible status.
 
Is IFS mandatory?
Yes, the Policy Decision Memorandum (PDM) 001-03 requires all SNAs to complete IFS prior to attending Aviation Preflight Indoctrination (API) except those who hold a recreational or private pilot certificate (or higher) or have completed a solo cross-country flight in a civilian aircraft.
The USAF has an IFS program; can I enroll in their program?
No, there are similarities in the Navy and USAF programs but there are numerous execution and administrative differences that will not allow for substitution of the programs.
 
Can I do IFS in my Home Town?
IFS has always limited pilot school participation to Part 141 Pilot Schools, recently in the interest of increasing standardization, the pilot school selection is limited to current/previous used Part 141 Pilot Schools in the Annapolis, Quantico and Pensacola areas.
 
I am not located in the Annapolis, Quantico or Pensacola area, where will I do IFS?
USMC students should plan on doing IFS in Quantico. USN and USCG students should expect to do IFS in the Pensacola area.
 
Who pays for my flight training?
There is not a long term contract with any of the IFS pilot schools, all students are individual contracts which are paid by Government Purchase Card (GPC). IFS office pays for 25 hours of flight training, associated ground training, and all necessary supplies to include books, charts, AFD, and in some circumstance a headset. The FAA Class III Physical can not be funded through the IFS program.
 
How do I get started in IFS?
Students in the Annapolis, Quantico or Pensacola should contact their respective area IFS office. Students not at one of the above locations should contact the IFS Program office, which is in Pensacola, FL.
 
What is the time-lag between a student Registering on the web-site and getting Enrolled in the program?
In almost all cases, the enrollment date will be determined at the time the student is briefed on the program and signs the price quote. However a minimum of 3 working days is needed between registration and paperwork submission prior to the enrollment date.
 
What are the most common reasons a student's enrollment is delayed?
  1. Incomplete student package.
  2. Student has not registered.
  3. Student does not have a FAA Student Pilot Certificate with a Class III physical.
  4. Student eligibility issues (prior flight time, waivers, medical and etc).
  5. Price Quote issues.
  6. Pilot School insurance documentation.
 
What makes up a complete student package?
  1. Drop on Request/Training Time Out Form (signed by the student)
  2. Student Statement of Understanding (signed by the student)
  3. Flight Training Price Quote (signed by the pilot school, the student, and the military supervisor)
  4. Addendum to the 1556-1 (signed by the pilot school)
  5. Pilot school's insurance documentation
 
What should be covered in the student briefs?
The military supervisor should brief all new students about the program and its requirements. A PowerPoint Student Brief can be found on the IFS web-site. The students must also receive the High-Risk Safety Brief.
 
How and when does a student obtain an FAA Class III Physical?
According to the Federal Aviation Regulations (FARs), students need to obtain an FAA Class III Physical before they solo. IFS has adopted the position that a student will have a student certificate with a Class III physical in hand prior to enrollment. Annapolis, Quantico and Pensacola have Flight Surgeons available that can provide these physicals at no cost to the student.
 
Additionally, ROTC students should coordinate with their military supervisors to meet with a flight doc at a nearby military hospital if possible. Class III physicals are also available through civilian Aviation Medical Examiners (AMEs), the cost will be about $100, IFS can not pay for these physicals. For a listing of AMEs in your geographic area try the following web-site: http://ame.cami.jccbi.gov/
 
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II. ENROLLED IFS STUDENTS
I have not received my user ID or password?
Your user ID and password will be sent to the e-mail address provided on registration. The e-mail is generated automatically once funding authorization is complete.
 
Who is responsible for making sure the students meet the IFS program requirements?
The student is responsible for knowing and meeting the IFS requirements. The student should notify their military supervisor and/or the IFS program office at the first sign that a requirement(s) will not be met. The military supervisor and the IFS program office monitor the progress of each student but are often not aware of student difficulty until a requirement has been missed. Proactive communication will often eliminate an unpleasant future surprise.
 
As an enrolled IFS student, do I need to muster?
Each location has its own policy regarding muster, your location's muster policy is covered in the military/admin briefs. Be professional, communicate with your pilot school, military supervisor and the IFS office when you are not available to train or are outside of the local area.
 
Can I fly if I am med down?
No, the military's policy regarding flight status can be different from the FAA policy; the more restrictive of the two will be followed. A medical down chit will require a medical up chit prior to resuming events in the aircraft. Make sure you inform the doctor of your involvement in the IFS program. Communicate changes in your medical status to your military supervisor and pilot school and provide a copy of your up and down chits to your military supervisor.
 
I am having trouble with my instructor and/or pilot school?
Occasionally issues will develop - be proactive and professional. Keep your military supervisor informed; don't let the situation get out of hand. Your military supervisor and/or the IFS office have built solid relationships with the pilot schools and can help if aware of a problem.
 
Why do I need to log on to the IFS web site if I don't have an event to record?
The IFS program office will use the web site to communicate changes, updates, etc, that each student will be responsible for knowing. Each student needs to log onto the web site and check for announcements every day.
 
Can I wait until the end of the week and record all my events at one time?
No, all events, including canceled events are to be recorded as soon as possible, not to exceed 12 hours.
 
How many IFS status categories are there for students and what do they mean?
A list of status categories follows, in chronological order:
  1. Eligible: the student has met all eligibility requirements and has been entered on the web-site as Eligible by their military supervisor.
  2. Registered: the student has entered all required personal information and shows up on the Program Office "radar."
  3. Enrolled: the Program Office has received, vetted, and approved all paperwork and the GCPC charged for the flight training. The student's 60-day (100-day pre-commissioning) clock starts the day they are enrolled.
  4. Ad Pending: the IFS program office has put the student on pending.
  5. Pending: a military supervisor has put the student on pending.
  6. Leave: the student has been approved for Leave; these leave days are not counted against the student in the program.
  7. Closing: the student has met the program requirements but is awaiting completion documentation.
  8. Complete: the student has met all program requirements. The student's participation in IFS has ended.
  9. Disenroll: the student has been removed from the IFS program prior to the successful completion of all program requirements. The student's participation in IFS has ended.
 
On average, how many hours should a student fly per week in order to meet the program requirements?
Mathematically, a student would need to fly 3-3.5 hours per week for the 60-day program and 2-2.5 hours per week for the 100-day program. Flying the minimum hours each week to complete is not good headwork, each student will have cancelled events outside of their control (weather, maintenance, instructor availability); these days are included in the days to train. In a perfect world, a student would fly every day - since we do not live in a perfect world a student should work to be on the schedule at least every other day.
 
In how many days/flight hours does the average post-commissioning student complete their first solo?
The average calendar days to first solo for all IFS SNAs who have successfully completed the program is 30 days and the average flight hours to first solo is 12.8. These numbers are based on a data set of over 3,000 post-commissioning students.
 
In how many days does the average post-commissioning student complete all program requirements?
The average number of calendar days to complete is 49 days (based on over 3,000 post-commissioning students that have completed the program).
 
How does a student request changes to Incorrect Military Master Database Information?
NAVY CORRECTION PROCEDURES:
This information originates from the Navy Master Data File. Any required corrections are accomplished as follows:
 
  • Contact your servicing PSD or Personnel and Administrative Office.
  • That office will submit corrections to PERS-312 or PERS-8.
 
MARINE CORPS CORRECTION PROCEDURES:
The data is collected from the Marine Corps Total Force System (MCTFS). Any required corrections are accomplished through correcting the individual's MCTFS record as follows:
 
  • Provide any required documentation to the Unit Diary NCO.
  • NCO verifies the documentation and runs the entry into the MCTFS.
 
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III. STUDENT TIME-TO-TRAIN
Is leave time credited to the student's time requirement for completion?
Emergency leave, Holiday leave (Thanksgiving and Christmas) will be credited to the student's time requirements. Regular leave in IFS is strongly discouraged and will in most cases not be approved. All IFS students should be briefed that regular leave does not stop the students' counter and does not change their completion date. So, if a student goes on ordinary leave, those days count as days in the program. It is up to the student to meet the program requirements within the allotted time constraints, even if they go on leave. IFS Military Supervisors are responsible for managing their students' leave, documenting and notifying the IFS program office.
 
What type of events will extend a student's completion date?
A student's completion date will be extended for the following reasons: Emergency leave; Thanksgiving leave; Christmas leave; Federal holiday, Approved waiver; Extended extreme weather, Halt in training (Review of student performance); and a Documented medical down. All interruptions in training are to be documented.
 
What type of events will not extend a student's completion date?
Days lost for inclement weather and nominal pilot school instructor / aircraft availability.
 
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IV. FINISHING A STUDENT
What documents are needed by the Program Office in order to Complete or Disenroll a student?
 
  1. Completion letter and training record from the pilot school.
  2. Copy of the physical logbook.
  3. Copy of the Student Pilot Certificate (SNA) (Front and Back).
  4. Evaluation Reports (Checkrides) (SNA).
  5. Performance Inputs (When Applicable).
  6. Refund Agreement (When Applicable).
  7. Student Critique.
 
What is the procedure when a student Drops-On-Request (DORs) while in IFS?
If a student requests removal from flight training, all training must stop. The IFS program office is to be notified immediately of the request by the pilot school and the student. The student is to meet with their military supervisor and notify the IFS program office at the earliest opportunity. The student is to write a formal explanation for the Drop-On-Request. The unit CO also writes a memo for endorsement of the student's request. Both documents should be faxed/mailed to the IFS Program office.
 
The student will return all training material provided to the Military Supervisor, (including the headset if one was provided). The Program office should also receive all the other documents that are normally required when a student finishes with the program (completion letter, copy of logbook, and student critique). After that, we work a refund agreement with the pilot school for the unused portion of training and the student's status is changed to Disenrolled.
 
What is the procedure if a student is disenrolled?
The procedure for a disenrolled student is the same as for a completed student: the program office receives a completion letter, a copy of the logbook, and a student critique. The student will return all training material provided to the Military Supervisor, (including the headset if one was provided). The only difference is we work a refund agreement with the pilot school for the unused portion of training.
 
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V. WEB-SITE CONCERNS
What is the URL for the IFS website?
https://ifs.cnet.navy.mil/
 
How do I get a supervisor account on the website?
Send an email to "NASC_PNSC_IFS@NAVY.MIL" including the email address you want your password sent to, your title, your first and last name, and your phone number (DSN preferred). We will then enter your information into the system and you will be sent the URL, a password, and user-ID. A supervisor account will not be provided without justification.
 
How do I add a new supervisor to the unit's account, so that all supervisors on the account can view all students?
Go to the "Supervisor Profile", click the "Add Supervisor" link, and fill in the required fields. When you hit the "Submit" button, the system will automatically send an e-mail containing a password to the address you entered for the supervisor.
 
How do I change a student's supervisor on the web-site?
Click the "Student Management" link from the homepage, select the desired status category, and click the currently assigned supervisor's name. The web-site will prompt you through the rest of the process.
 
Can I change my password?
Yes. Simply hit the "View/Change Password" link at the top of your IFS homepage.
 
Why do students need to log in so frequently?
One of the program requirements specifies that students must log on to the web-site every day, starting on Day 1--even if they have no information to enter. Several reasons, the two primary reasons are to ensure the student's electronic log book is up to date and the second is to check for new announcements. Event information is to be logged as soon as possible but not later than 12 hours after the event.
 
What do I do if the website is down?
During normal working hours, call the IFS office and report the unavailability of the site. Most outages are short term, give the site a half hour and try again, repeat as necessary.
 
How do students log ground instruction?
In a student's online logbook, they can enter three types of independent events: (1) flight time; (2) ground instruction; and (3) cancelled flights. So, to enter ground instruction, the student simply chooses "GND TRN" from the pull-down menu on the "Add Flight" screen, the date of the instruction, and how many hours were received.
 
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VI. PILOT SCHOOLS
What do I do once I get the credit card number?
Apply the approved total cost at the time of receiving the credit card number. Under no circumstance shall the SNP start flight training at the pilot school prior to Government Commercial Purchase Card payment.
 
How do I handle refunds? How long do I have to process these requests?
A refund agreement will be faxed to you for review, if in agreement with the dollar amount to be refunded, sign and fax back immediately. If there are discrepancies please contact the IFS office.
 
How are disputes with the pilot school handled?
First, the student takes the dispute to his flight instructor. Failing this, the student goes to the Chief Flight Instructor, then to his military supervisor.
 
How does a pilot school find out about the program?
We generally do not contact the pilot schools to explain the program to them. Usually, the school's first introduction to the program is when an IFS student shows up with the paperwork. The letter from the IFS Program Manager to FAR Part 141 certified schools is their introduction to the program. This must be given to the pilot school by the student.
 
How are accidents/incidents handled?
Any accident/incident in IFS resulting in civilian claim for damages/injury will be processed using standard USN claims procedures. IFS students shall not be held liable for damages/injury resulting from IFS training, nor should they admit culpability on their or the government's behalf. During normal working hours, all accident/incidents shall be reported immediately to the Military Supervisor and IFS Program office by best means. A written follow up report will normally be required.
 
After hour accident/incidents that do not involve injury or major property damage, or would not be of interest to the media may be delayed until normal working hours. All other after hour accidents/incidents shall be reported to the NASC Quarterdeck (850-452-4142) as soon as possible.
 
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